MINUTES BOARD MEETING EXETER GOLF CLUB 27TH JANUARY 2021

MEETING OPENED: 3.37pm

 

PRESENT: S. Clark, W. Cuthbertson, D. Artis, D. Dougherty, R. Lowe, G. Soffe, M. Bird, J. Bennett, and G. McLennan.

 

APOLOGIES: Nil

 

CONFIRMATION OF MINUTES OF PREVIOUS MEETING – 30TH DECEMBER 2020

 

It was moved by D. Dougherty and seconded by D. Artis that minutes be approved. Carried

 

BUSINESS ARISING: Nil

 

INWARDS CORRESPONDENCE:

 

  • 2×01/01, 04/01, 05/01, 11/01, 13/01, 17/01 – Northern Golf Emails covering Newsletters, AGM, Draws and Fixtures
  • 2×12/01, 19/01, 20/01 – Golf Tas Emails covering Newsletters, AGM, Draws and Fixtures
  • 19/01 – Golf Australia Emails covering Newsletters, AGM, Draws and Fixtures
  • 30/12 – Invoice rec’d from Another Computer Store
  • 03/01 – Email rec’d from St Helens GC regarding Summer Tournament
  • 03/01 – Courtesy copy of email rec’d from Exeter Show Society regarding Market BBQ on 10/01/21
  • 04/01 – Email reply rec’d from Golf Tas in respect to lodging a “hole in one” result
  • 04/01 – Email rec’d from 6M Investments P/L regarding outstanding account
  • 06/01 – Email rec’d from 6M Investments P/L acknowledging receipt of EGC email of 06/01
  • 06/01 – Email rec’d from Thirlstane regarding upcoming Boags Country C/ships at Thirlstane GC on 21/02
  • 08/01 – Email advice from Dept of State Growth regarding Covid-19 Business Support Loan Scheme advising EGC that EGC has paid $6,000 off the $45,000 loan it rec’d 26 May 2020
  • 08/01 – Email rec’d from Dept of Health Tasmania advising EGC that it has deposited $54,774.80 into EGC’s Bank A/C which is the Improving the Playing Fields Grant to build Men’s Toilets etc
  • 09/01 – New Membership Nomination rec’d from Jason McMahon
  • 10/01 – Current Membership List rec’d from Peter Steel
  • 12/01 – Email rec’d from St Johns advising EGC that its’ 2 x First Aid Kits are due for a service
  • 13/01 – Email rec’d from St Johns confirming that it will service kits, today
  • 13/01 – Email rec’d from Danny Horton enquiring about a membership application
  • 16/01 – Email rec’d from THA regarding Hospitality Energy Rebate Program
  • 20/01 – New Membership Nomination rec’d from Danny Horton
  • 20/01 – New Membership Nomination rec’d from Brad Cameron-Smith
  • 21/01 – Competition notification email rec’d from Tam O’Shanter GC in respect to Bass Junior Cup
  • 22/01 – New Membership Nomination rec’d from Martin Hay
  • 25/01 – Food Business Registration Certificate rec’d from West Tamar Council
  • 26/01 – New Membership Nomination rec’d from Annette Gardner

OUTWARDS CORRESPONDENCE:

 

  • 30/12 – Email from ACS forwarded to Treasurer for payment
  • 06/01 – Email rec’d from 6M Investments P/L regarding outstanding account forwarded to Treasurer for payment
  • 06/01 – Email reply sent to 6M Investments P/L advising them that account forwarded to Treasurer for payment
  • 08/01 – New Membership letter sent to Geoff Robson
  • 08/01 – New Membership letter sent to Philip Smith
  • 08/01 – New Membership letter sent to Ian Hingston
  • 08/01 – New Membership letter sent to Jerome Maloney
  • 08/01 – New Membership letter sent to Oliver Wood
  • 13/01 – EGC advised St Johns that 2 x First Aid Kits are at Clubhouse ready for service
  • 17/01 – Registration of Craig Radin’s “hole in one” on the 7th on 12/12 forwarded to Stuart Eaton at Golf Tas
  • 21/01 – Food Business Registration application lodged with West Tamar Council
  • 26/01 – Sponsor Thank You letter sent to G. Fowke
  • 26/01 – Sponsor Thank You letter sent to P. Steel
  • 26/01 – Sponsor Thank You letter sent to P. Lupo
  • 26/01 – Sponsor Thank You letter sent to G. McLennan
  • 26/01 – Sponsor Thank You letter sent to J. Bennett

It was moved by D. Dougherty and seconded by R. Lowe that the correspondence report be accepted. Carried.

 

BUSINESS ARISING FROM THE CORRESPONDENCE: Nil

 

TREASURER’S REPORT (W. CUTHBERTSON):

 

The Report for December/January was presented.

It was moved by W. Cuthbertson and seconded by R. Lowe that the report be accepted and that all outstanding accounts be passed for payment. Carried.

 

NEW MEMBERS NOMINATIONS:

 

  • Jason McMahon
  • Marin Hay
  • Annette Gardner
  • Danny Horton
  • Brad Cameron-Smith

 

RESIGNATIONS: Nil.

 

PRESIDENT’S REPORT (M. BIRD):

 

On behalf of the Board and members M. Bird expressed sincere thanks to John Bennett and Damian Donahoo for their tireless work around Clubhouse maintenance and in particular the refurbishment/painting of external stairs and landing, and the colour-bond cladding of the Eastern end of the Clubhouse and the painting of the eves.

 

  1. Bird advised meeting that he was in the process of arranging a meeting with Bridget Archer, MHR for Bass, to take place at Clubhouse for the purposes of explaining EGC’s application for a Federal Govt Community Grant.

 

It was moved by M. Bird and seconded by R. Lowe that the report be accepted. Carried.

 

CAPTAIN’S REPORT (S. CLARK):

 

Field sizes for January have been exceptional:

2/01 – 41

9/01 – 39

16/01 – 46

23/01 – 59

 

EGC’s Valley Shield team visited Deloraine on 9/01 for the Valley Shield 1st Round but sadly Deloraine GC’s team was too strong on the day winning 3 out 5 games. The return round will be at EGC on 13th March. Exeter GC’s team will need to win at least 4 out 5 games and draw the 5th game to lift Shield.

 

Due to a lack of interest EGC will not enter a Women’s team or a Men’s team in Northern Tasmania’s Pennant Competition for 2021. S. Clark will advise Northern Golf – Rick Sindorf – accordingly.

 

The Boags Country Club Championships will be held on February 21st at Thirlstane GC. An entry form will be displayed shortly seeking 16 players to represent EGC.

 

Entry forms for the upcoming Annual Club Championships have been circulated.

 

It was moved by S. Clark and seconded by J. Bennett that the report be accepted. Carried.

 

GROUND REPORT (R. LOWE):

 

Rainfall received since last meeting 50mm, YTD 890mm.

 

Greens are good and will be renovated on February 22nd.have been sprayed with fungicide (moss & fusarium) and need another spray already.

 

Tees are good.

 

Fairways are good and have been sprayed with herbicide spray.

 

Rough is growing steadily where watered.

 

The new 8th/17th green is progressing extremely well and is being cut at 8mm.

 

Equipment:

 

  • Bucket bracket bolts on John Deere front end loader have broken and will be replaced as soon as practicable.
  • A new replacement head for the ARS111 “rough” mower has been ordered.

 

Infrastructure:

 

  • Practice Nets area has an issue with slime on the concrete which is creating a slipping hazard – J Bennett to investigate.
  • TASWATER has been contacted to repair leaking valve on the 4th/13th fairway and broken water testing site adjacent to outside toilet near 5th/14th tee-bed.

 

Finally, on behalf of Ray and Jon thank you to our exceptional band of volunteers who allow us to maintain the course in excellent playing condition.

 

It was moved by R. Lowe and seconded by G. McLennan that the report be accepted. Carried.

 

LADIES’ REPORT (S. CLARK):

 

Nothing to report.

 

VETERANS’ REPORT (D. ARTIS):

 

Currently the Vets games are averaging 40 players/game.

 

NTVGA Fees – $500 – are due now.

 

Preparation work is now underway for the upcoming Vets Annual Open Tournament on March 17th & 18th. Sponsorship prizes have been collected from Michael Butterworth ($1200), Begents and All Year-Round Liquor Tax Riverside. EGC Ladies will provide lunch/catering on both days of the Tournament.

Handicap limit rules as set by NTVGA for such Tournaments are:

Men – max handicap 36

Ladies – max handicap 47

Entry fee – $20/day, not redeemable. Max 88 players/day.

 

  1. Artis reported that Captain Max Crooks will be unavailable for some time whilst he recovers from health issues.

 

Thank you to Ray, Jon, Jim, Warren, and their excellent band of volunteers who continue to turn out an excellent golf course to play on.

 

It was moved by D. Artis and seconded by J. Bennett that the report be accepted. Carried.

 

SOCIAL EVENTS REPORT (G. SOFFE):

 

Not a lot to report as January games have not required any specific catering.

 

The upcoming Club Championships Tournament in February will not require any catering other than pies pasties and sausage rolls ordered on the day by individuals.

 

The Taxi Golf Group’s game on Sunday 7th February will be catered for by Taxi Golf and will involve a BBQ. The Bar will be staffed by EGC players who hold RSAs.

 

It was moved by G. Soffe and seconded by W. Cuthbertson that the report be accepted. Carried.

 

 

 

 

 

HOUSE & AMENITIES REPORT (J. BENNETT):

 

  1. Bennett advised meeting that the colour-bond cladding installation on the Eastern wall of Clubhouse has been completed along with painting the eves/facia on both the Eastern and Western ends of the Clubhouse.

 

  1. Bennett requested that EGC write a “thank you” letter to Damian Donahoo in respect to the assistance he provided J. Bennett whilst he carried out the work on the Clubhouse.

 

It was moved by J. Bennett and seconded by R. Lowe that the report be accepted. Carried.

 

GRANTS COMMITTEE REPORT (D. DOUGHERTY/W. CUTHBERTSON):

 

  1. Cuthbertson advised meeting that the $54,744.80 Levelling the Playing Fields Grant for upgrading the Men’s Toilets etc, rec’d from the State Govt, had been deposited in EGC’s bank account.

 

  1. Dougherty advised meeting that he was meeting that he hoped to meet with the builder within the next week to get the ball rolling on the project.

 

It was moved by D. Dougherty and seconded by D. Artis that the report be accepted. Carried.

 

WEB MASTER’S REPORT (D. DOUGHERTY):

 

Nothing to report.

 

TEE BED SIGNAGE & SPONSORS REPORT (D. DOUGHERTY):

 

Nothing to report.

 

GENERAL BUSINESS:

 

  1. Dougherty advised meeting that since EGC rec’d the $45,000 “interest free” loan from the State Govt on 26th May 2020, as of the 31st of December 2020 EGC had paid back $6000.00 and was continuing to pay $1000.00/month off the loan balance.
  2. Dougherty advised meeting that progress on finalising the 2021/2022 Fixtures Book was well underway. As soon as it was completed, he would load it onto EGC’s Website.
  3. Bennett requested a key to the Office. S. Clark to arrange.
  4. Dougherty advised meeting that several players, namely Allan Cash and Lester Lodge, appeared not to have been allocated a spot each in the buggy room for storing their golf bags and buggies. W. Cuthbertson and J. Bennett will address matter.
  5. Clark advised meeting that EGC and Exeter Show Society were running another joint BBQ stall at the Exeter Market on Sunday 7th February so some volunteers would be needed to assist. S. Clark indicated that she was in the process of recruiting volunteers.

 

MEETING CLOSED: 5.37pm.

 

NEXT MEETING: WEDNESDAY 24TH FEBRUARY 2021 @ 3.30pm.

 

SIGNED:                                                                        DATE: